The Chefs Table — Invoice Tracker

THE CHEFS' TABLE

Invoice Tracker · Accounts Payable

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Showing period:

Outstanding

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Loaded (future payments)

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Paid

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Invoices

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Add invoice

Supplier

Invoice # / Ref

Invoice date

Payment type

Department

Total incl. VAT (R)

VAT (R) — 0 if exempt

Notes / follow-up

Excl. VAT calculated automatically

Import CSV

Supplier	Invoice #	Date	Excl. VAT	VAT	Total	Paid	Balance	Status	Dept	Notes	Actions

Creditor aging — amounts owed by period (incl. VAT) L Loaded — future payment scheduled, not yet authorised

Supplier	Total invoiced	Paid	Outstanding	Current	30 days	60 days	90+ days	Count

Manage suppliers

Suppliers here populate the invoice dropdown — keeping names consistent across all users.

Add new supplier

Supplier name

Contact person / email

VAT registration no.

Running food cost

Month

Total sales (excl. VAT)

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Output VAT (on sales)

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COS purchases

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Food cost %

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Enter daily sales

Date

Sales excl. VAT (R)

VAT (R)

Entering a date that already exists will update it. VAT you enter here is used exactly as typed (only applies to entries you save from now on) — if ever left blank, it falls back to the 15% estimate.

Date	Daily sales (excl. VAT)	Accum. sales	Daily output VAT	Accum. output VAT	Daily COS purchases	Accum. COS purchases	Running food cost %

COS purchases are pulled automatically from invoices coded COS – Food or COS – Bev (amounts excl. VAT). Credit notes are deducted automatically. Output VAT uses the figure you enter — this feeds the VAT tab's Output VAT figure.

VAT payable — input vs output

From month

To month

Pick your SARS filing period (usually two months). Leave "To month" blank to look at a single month.

Output VAT (on sales)

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Input VAT (on purchases)

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VAT due to SARS

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Month	Output VAT	Input VAT	Net (due / refund)
Select a period above to see the VAT breakdown.

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